10 GT4T CopiPasta Templates to Speed Up Your WritingIf you use GT4T (Good Tools for Translators) and its CopiPasta/snippet features, you can shave minutes — even hours — off daily writing and translation tasks. Below are ten practical templates you can drop into GT4T to speed up email replies, create consistent responses, and maintain high-quality, repeatable content across projects. Each template includes the snippet trigger, the template text, and a short note on when to use it and how to customize it for your workflow.
1) Quick Professional Email Reply
Trigger: qpemail
Template:
Hello {Name}, Thank you for your message. I appreciate the update. I will review the information and get back to you by {Date/Time}. If anything urgent arises before then, please reach me at {Phone/Alternative Contact}. Best regards, {Your Name} {Title} When to use: Fast, polite replies to incoming client or colleague messages.
Customize: Pre-fill your usual availability and phone number; set Date/Time to a realistic follow-up window (e.g., “end of day tomorrow”).
2) Project Update Summary
Trigger: pjupdate
Template:
Project: {Project Name} Status: {On track / At risk / Delayed} Completed since last update: - {Key accomplishment 1} - {Key accomplishment 2} Next steps: 1. {Next step 1} — Owner: {Name} — ETA: {Date} 2. {Next step 2} — Owner: {Name} — ETA: {Date} Blockers: - {Blocker 1} (Impact: {High/Medium/Low}) When to use: Regular status reports for teams or clients.
Customize: Add fields for budget, milestones, or links to deliverables.
3) Translation Query / MT Post-edit Note
Trigger: transq
Template:
Source segment: "{Source text…}" Issue: {Grammar / Ambiguity / Cultural reference / Terminology mismatch} Suggestion: {Proposed translation / Clarifying question to client} Notes: {Contextual notes, preferred terminology, or reference links} When to use: Flagging uncertain segments during translation or post-editing.
Customize: Include your preferred glossary term and a priority marker (High/Low).
4) Standard Meeting Agenda
Trigger: mtgagenda
Template:
Meeting: {Topic} Date & Time: {Date, Time} — Duration: {Duration} Location / Link: {Meeting room or video link} Agenda: 1. Welcome & objectives (5 min) 2. {Topic 1} — {Owner} (10 min) 3. {Topic 2} — {Owner} (15 min) 4. Actions & next steps (10 min) Attendees: {List names} Please come prepared with: {Documents / Data / Questions} When to use: Scheduling focused team or client meetings.
Customize: Adjust timings and add a pre-meeting reading list or task assignments.
5) Common Customer Support Reply
Trigger: csreply
Template:
Hello {Customer Name}, Thanks for reaching out about {Issue}. I’m sorry for the inconvenience. To help resolve this, please try the following steps: 1. {Step 1} 2. {Step 2} 3. {Step 3} If the problem persists, please reply with {Requested info: screenshots / logs / account ID}, and I will escalate this to our technical team. Sincerely, {Support Agent Name} {Team} When to use: Reusable base for troubleshooting replies.
Customize: Swap troubleshooting steps according to product and include links to knowledge-base articles.
6) Short Social Post Template
Trigger: socpost
Template:
{Hook sentence to grab attention — 1 line} {One-sentence explanation or value proposition} Learn more: {Link} #hashtag1 #hashtag2 When to use: Fast creation of posts for Twitter/X, LinkedIn, or Facebook.
Customize: Add emoji or platform-specific length adjustments.
7) Boilerplate Legal / Terms Snippet
Trigger: legalboiler
Template:
This communication is intended only for the named recipient and may contain confidential information. If you are not the intended recipient, please notify the sender immediately and delete this message. Nothing in this email constitutes legal advice, and you should consult qualified counsel for legal matters. When to use: Email footers, contract drafts, or sensitive communication.
Customize: Add company-specific disclaimers or links to full terms.
8) Rejection / Decline Response (Polite)
Trigger: regret
Template:
Hello {Name}, Thank you for your application / proposal / invitation. After careful consideration, we will not be moving forward at this time. We appreciate the effort and encourage you to apply/submit again in the future. Wishing you all the best, {Your Name} When to use: Declining proposals, applications, or requests while staying courteous.
Customize: Add an optional line offering feedback if appropriate.
9) Invoice / Payment Reminder
Trigger: payrem
Template:
Subject: Invoice #{Invoice Number} — Payment Reminder Hello {Client Name}, This is a friendly reminder that invoice #{Invoice Number} for {Service/Product} dated {Date} in the amount of {Amount} is now {Due / Past due by X days}. Please arrange payment by {New Due Date}. If payment has already been made, please disregard this notice. Thank you, {Your Name} {Billing Contact Info} When to use: Prompt, professional billing follow-ups.
Customize: Add payment links or late fee policies as needed.
10) Reusable Code Comment / Snippet Explanation
Trigger: codesnippet
Template:
/* Function: {Function name} Purpose: {Short description — what it does} Inputs: - {param1}: {type} — {description} - {param2}: {type} — {description} Outputs: - {return}: {type} — {description} Notes: {Edge cases, complexity, or TODOs} */ When to use: Documenting functions or modules for team clarity.
Customize: Include language-specific annotations or link to issue numbers.
How to Import and Use These in GT4T
- Open GT4T’s snippet manager.
- Create a new snippet, paste the template text, and set the trigger (e.g., qpemail).
- Optionally assign shortcut keys or group snippets by project.
- Test in your editor or target application; refine placeholders into your routine defaults.
These templates are intentionally generic so you can adapt them to your tone, industry, and preferred phrasing. Want me to convert any of these into a specific voice (formal, friendly, technical) or into localized variants for British/American English?
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